Privacy Policy

 

Effective as of: February 1st, 2017

This Privacy Statement explains our privacy practices for our marketing partners who have transactions with us through the Internet, mobile applications, email and other means of communications. In this Privacy Statement the terms “we” and “our” refer to the GetintheLoop Marketing Ltd., including all our Regional Offices in different geographic locations.

1. GITL’s Commitment to Privacy

At GetintheLoop, we are committed to protecting and respecting the privacy of our marketing partners. For that reason we have taken, and will continue to take, measures that protect the privacy of personal information held by us.

This Privacy Statement provides you with details regarding: (1) why we collect personal information; (2) what we do with that information; (3) the steps that we take to ensure that access to that information is secure; (4) how you can access personal information pertaining to you; and (5) who you should contact if you have questions and concerns about our policies or practices.

Since we regularly review our policies and practices, your comments are always welcome. We reserve the right to change this Privacy Statement at any time. We will alert you that changes have been made by indicating at the top of the Privacy Statement the date that it was last updated. We encourage you to review our Privacy Statement to make sure that you understand how information that you provide will be used.

2. What is personal information?

Personal information means information that would identify a specific individual or information that can be directly associated with an individual. Personal information does not include aggregate information from which individual identities have been removed.

3. When we collect personal information

We do not automatically gather any personal information from you, except when it is provided to us voluntarily by the marketing partner with their consent. GetintheLoop does reserve the right, however, to collect and perform statistical analysis of the Internet traffic of the GetintheLoop website for its internal use.

4. How we use personal information

As part of our business operations, we hold and use certain personal information pertaining to our marketing partners in order to process your requests, provide you with services and to understand your needs so that we can serve you better. Generally, we need to use your personal information for the following purposes:

  • To confirm your status in order for you to receive certain promotions and offers that only marketing partners can enjoy;
  • To comply with applicable regulations and laws;
  • To correspond with us;
  • To meet regulatory or contractual requirements relating to the services and products provided to you.

5. When we share personal information

We will disclose personal information if a law, regulation, search warrant, subpoena or court order legally authorizes us or requires us to do so.

GetintheLoop owns the personal information that is voluntarily given us by marketing partners and we may use that information to further the products and services which we offer. We may use this information for purposes such as follow-up calls; e-mail correspondence or mail correspondence; to follow-up on the promotion being offered; and to provide marketing information about promotions, new services, or important website or privacy policy changes. GetintheLoop may share this information with its business and service partners such as credit card processing gateways, partner organizations, contributing merchants, or computer systems development, upgrade and maintenance organizations.

6. How long do we hold personal information?

Personal information is retained only for so long as is necessary for the purpose set out above. When no longer required, we will destroy, erase or de-personalize the information. Legal requirements may necessitate our retaining some or all of the personal information we hold for a period of time that is longer than we might otherwise hold it.

GetintheLoop uses per-session “cookies”. Cookies are pieces of information that a Web site transfers to your computer’s hard disk for record-keeping purposes. Cookies can make the Web more useful by storing information about your preferences for a particular site. The use of cookies is an industry standard, and many major Web sites use them to provide useful features for their customers and site visitors. Cookies in and of themselves do not personally identify users, although they do identify a user’s computer. Most browsers are initially set to accept cookies. If you prefer, you can set your browser to refuse cookies however you may not be able to take full advantage of the functionality of our site if you do so.

7. Accuracy

To ensure that the personal information you provided is accurate, complete and up to date, we urge you to provide us with updates regarding such information and to inform us of any errors affecting the personal information that we hold.

8. Security Measures

GetintheLoop utilizes industry standard methods and mechanisms such as firewalls, intrusion monitoring and passwords to protect electronic information provided by Loop Members. We will continue to keep in place security measures in an effort to protect the personal information held by us from unauthorized use, access, disclosure, distribution, loss or alteration. Access to personal information will be restricted to our authorized personnel who require the information in order to perform their duties properly. In addition, access will be limited to only that information that is strictly necessary for the performance of those duties.

Sensitive information that is collected, such as credit card data, is encrypted and transmitted only in a secure manner.

9. Links to other web sites

Our web site may contain links to other internet web sites. We neither control nor endorse external sites and we are not responsible for the content of such sites.

10. Complaint process

If you are not completely satisfied with or wish to submit comments concerning this Privacy Statement or its application by us, we invite you to convey your concerns or suggestions to: GetintheLoop Marketing Ltd., 540 Cawston Ave, Kelowna, BC, Canada V1Y 6Z2 Attention: Privacy Officer. We will reply as quickly as possible and inform you of the steps, if any, that has been or will be taken in order to address the concern or implement the suggestion.