Updated June 18th, 2014 – GetintheLoop is a membership organization. This Privacy Statement explains our privacy practices for our members, prospective members, partners and web site visitors who have transactions with us through the Internet, mobile applications, email and other means of communications. In this Privacy Statement the terms “we” and “our” refer to the GetintheLoop Marketing Ltd., including all our Regional Offices in different geographic locations.
1. GITL’s Commitment to Privacy
At GetintheLoop, we are committed to protecting and respecting the privacy of our members and our web site visitors. For that reason we have taken, and will continue to take, measures that protect the privacy of personal information held by us.
This Privacy Statement provides you with details regarding: (1) why we collect personal information; (2) what we do with that information; (3) the steps that we take to ensure that access to that information is secure; (4) how you can access personal information pertaining to you; and (5) who you should contact if you have questions and concerns about our policies or practices.
Since we regularly review our policies and practices, your comments are always welcome. We reserve the right to change this Privacy Statement at any time. We will alert you that changes have been made by indicating at the top of the Privacy Statement the date that it was last updated. We encourage you to review our Privacy Statement to make sure that you understand how information that you provide will be used.
2. What is personal information?
Personal information means information that would identify a specific individual or information that can be directly associated with an individual. Personal information does not include aggregate information from which individual identities have been removed.
3. When we collect personal information
We do not automatically gather any personal information from you, except when it is provided to us voluntarily by the site visitor with their consent. Site visitors can visit the public sections of our website without revealing any personal information. GetintheLoop does reserve the right, however, to collect and perform statistical analysis of the Internet traffic of the GetintheLoop website for its internal use. However, information collected does not allow GetintheLoop to identify any individual or any personal information of the visitor.
4. How we use personal information
As part of our business operations, we hold and use certain personal information pertaining to our members in order to process your requests, provide you with membership services and to understand your needs so that we can serve you better. Generally, we need to use your personal information for the following purposes:
- To confirm your membership status in order for you to receive certain promotions and offers that only members can enjoy;
- To comply with applicable regulations and laws;
- To correspond with us;
- To meet regulatory or contractual requirements relating to the services and products provided to you.
5. When we share personal information
As outlined above, from time to time we engage unaffiliated third parties to perform certain services or provide promotional offers to our members. In these circumstances, the personal information that the third party receives is limited to only the information held by us that they need in order to render their services to us and/or our members.
We will disclose personal information if a law, regulation, search warrant, subpoena or court order legally authorizes us or requires us to do so.
6. How long do we hold personal information?
Personal information is retained only for so long as is necessary for the purpose set out above. When no longer required, we will destroy, erase or de-personalize the information. Legal requirements may necessitate our retaining some or all of the personal information we hold for a period of time that is longer than we might otherwise hold it.
To ensure that the personal information you provided is accurate, complete and up to date, we urge you to provide us with updates regarding such information and to inform us of any errors affecting the personal information that we hold.
8. Security Measures
GetintheLoop utilizes industry standard methods and mechanisms such as firewalls, intrusion monitoring and passwords to protect electronic information provided by Loop Members. We will continue to keep in place security measures in an effort to protect the personal information held by us from unauthorized use, access, disclosure, distribution, loss or alteration. Access to personal information will be restricted to our authorized personnel who require the information in order to perform their duties properly. In addition, access will be limited to only that information that is strictly necessary for the performance of those duties.
Sensitive information that is collected, such as credit card data, is encrypted and transmitted only in a secure manner.
9. Links to other web sites
Our web site may contain links to other internet web sites. We neither control nor endorse external sites and we are not responsible for the content of such sites.
10. Complaint process
If you are not completely satisfied with or wish to submit comments concerning this Privacy Statement or its application by us, we invite you to convey your concerns or suggestions to: GetintheLoop Marketing Ltd., 540 Cawston Ave, Kelowna, BC, Canada V1Y 6Z2 Attention: Privacy Officer. We will reply as quickly as possible and inform you of the steps, if any, that has been or will be taken in order to address the concern or implement the suggestion.